How to Set Outlook as your Default Mail Application in Windows 10

I admit, I like Windows 10, but there are a few settings that tend to annoy me because they exploit the everyday user’s unfamiliarity with Windows 10 in order to push built-in Windows 10 apps on the unsuspecting. One of those settings designates the Windows 10 Mail application as the default mail application – even after Outlook has been installed.

[Just to clarify: When you are reading an email in Outlook and you click “Reply” you get a new email Window in Outlook. That’s not the issue.]

Here’s how this setting can cause you problems: When you click an email link on a web page – or even an email link within the body of an email you may be reading in Outlook, instead of opening the new email window in Outlook, Windows 10 will open a new email window in its own email application.

If you’d like all new email windows to open in Outlook, follow the 3 steps below to change your Windows 10 default mail application to Outlook.

1. In the Windows 10 search bar, type the word “Default” and the window should expand upwards displaying “Default app settings”

2. Left-click “Default app settings” and a window showing your Default Apps should appear with “Email” at the top.

3. Left-click somewhere over the envelope icon and select the email program you prefer.

(see the images below for more help and
click any image to view it larger on its own page)

When you begin typing, a menu similar to the one in the image below should pop up above the search bar.

After you click “Default app settings” you should see the following menu displaying the Mail icon under the word “Email”:

If you hover your mouse over the Mail icon, it will be highlighted with a gray bar as in the image below:

When you left-click anywhere on the gray bar, a menu will open similar to the one in the image below. Just click the email application you prefer (in this example, I’ve used “Outlook 2016”) and you’re done!

Hopefully, a Windows 10 update won’t hijack that setting and make you do this again. 🙂

send someone a text via email.

Did you know you can send text messages from any email program to a cell phone? For example, to email a text message to someone who uses AT&T, you would address the email like this: 10digitcellnumber@txt.att.net

However, when sending text messages via email, follow a few best practices:

1. Keep the message to just text (no images or attachments).
2. Keep the text plain (no text formatting).
3. Keep these messages short. If you send a large message, it will be broken up into multiple smaller 140 or 160 character messages. #annoying
Continue reading “send someone a text via email.”

#outlook shortcuts: replying to messages

Quick and easy shortcut for you today. Regardless of whether you have an email open or if it’s just highlighted within your Inbox or email folder, you can press:

Ctrl+R to “Reply” to the sender, Ctrl+Shift+R to “Reply to All” or Ctrl+F to “Forward” the email.

pragmaticcomputingtips outlookshortcuts reply forward

Is Outlook Filling In the Wrong Email Addressess?

You begin typing an email address and Outlook automatically fills it in for you.
You think, cool. How did it know that?

This handy feature is called AutoComplete (also referred to as the cache).

Outlook stores the email addresses to which you’ve sent email before. You may have typed the address in manually or you may have used the “Reply” button to send an email. Either way, Outlook remembers. Very nice.

Except:
when it remembers incorrect or invalid email addresses
when it fills in email addresses you don’t use anymore
when you want to send to an alternate email address for a particular contact.

You can’t stop Outlook from saving to the cache unless you completely turn it off or max it out (1,000 entries). Luckily, turning off the cache isn’t necessary if you know how to delete the unwanted entries.

1. Start a new email message and type the first few letters of the name you want to delete.
2. Outlook will display the list of matching entries,
3. Press the down arrow (no clicking!) to the entry you want to remove.
4. Press the Delete key on the keyboard.

Follow the same instructions to delete all your unwanted cache entries!