Need a New Page? Don’t Hit Enter Till You Get One, Hit CTRL+Enter

Sometimes the smallest computer tip escapes me because I’ve known and used it for so long, but today, I helped someone create a Table of Contents for a document and when I turned on Show/Hide paragraph marks, check out what I saw on the page my client had reserved for the TOC:

I didn’t count the hard returns, but suffice it to say this is NOT the best way to get a new page. In this particular situation, as soon as the Table of Contents is generated and fills the page, ALL those hard returns will have to be deleted.

In the broader scope of document editing, anytime someone presses the Enter key multiple times to get to the next page, all those extra hard returns will have to be deleted when the document is edited and pagination changes. When this method of getting to a new page is used multiple times throughout a document, editing can easily turn into a circular game of adding and deleting hard returns every time text is added or removed.

Instead of pressing the Enter key over and over and over and OVER again, try pressing the keyboard shortcut “CTRL+Enter” to insert a page break at the location of your cursor.

With the paragraph marks shown, it looks like this:

>

I’ll address all the unnecessary spaces and tabs after the word ARTICLES in another post.

WordPerfect: How to Change Outline Format when “Edit Style” is Grayed Out

Below is an example of a basic 4 level, double spaced, flush left outline:

But suppose you wanted to change your outline format from flush left paragraphs to indented paragraphs? If you are comfortable with WordPerfect Bullets and Numbering, you might click “Outline” in reveal codes or “Modify” in the Property Bar to open the “Create Format” dialog box to display settings for the active outline:

So far, so good. But when you look more closely, you’ll see that the “Edit Style” button is grayed out. Unavailable.

that’s inconvenient.

But there’s another way. Actually, TWO other ways. Check it out:
Continue reading “WordPerfect: How to Change Outline Format when “Edit Style” is Grayed Out”

How to Set Outlook as your Default Mail Application in Windows 10

I admit, I like Windows 10, but there are a few settings that tend to annoy me because they exploit the everyday user’s unfamiliarity with Windows 10 in order to push built-in Windows 10 apps on the unsuspecting. One of those settings designates the Windows 10 Mail application as the default mail application – even after Outlook has been installed.

[Just to clarify: When you are reading an email in Outlook and you click “Reply” you get a new email Window in Outlook. That’s not the issue.]

Here’s how this setting can cause you problems: When you click an email link on a web page – or even an email link within the body of an email you may be reading in Outlook, instead of opening the new email window in Outlook, Windows 10 will open a new email window in its own email application.

If you’d like all new email windows to open in Outlook, follow the 3 steps below to change your Windows 10 default mail application to Outlook.

1. In the Windows 10 search bar, type the word “Default” and the window should expand upwards displaying “Default app settings”

2. Left-click “Default app settings” and a window showing your Default Apps should appear with “Email” at the top.

3. Left-click somewhere over the envelope icon and select the email program you prefer.

(see the images below for more help and
click any image to view it larger on its own page)

When you begin typing, a menu similar to the one in the image below should pop up above the search bar.

After you click “Default app settings” you should see the following menu displaying the Mail icon under the word “Email”:

If you hover your mouse over the Mail icon, it will be highlighted with a gray bar as in the image below:

When you left-click anywhere on the gray bar, a menu will open similar to the one in the image below. Just click the email application you prefer (in this example, I’ve used “Outlook 2016”) and you’re done!

Hopefully, a Windows 10 update won’t hijack that setting and make you do this again. 🙂

share your email address, but hide it from spammers

Type the following code in your “contact” page or wherever you want your contact information to appear on your website:

htmlcodeforjavaemailaddress

Copy the code below, paste it in a text file and edit the content in red:
(You can use any text editor, like the Notepad app in Windows.)

<!– Begin

// NOTE: If you use a ‘ add a slash before it like this \’
// NOTE: to turn any code into a comment, type two forward slashes //
in front of the line of code
// NOTE: I left the css code in, but you would need to create it in your own style sheet

document.write(‘<span class=”phonetitle”><nobr>’);

document.write(‘Your Name Here‘);

document.write(‘</nobr></span><br>’);

document.write(‘10901 Your Street<br>’);

document.write(‘City, ST 12345<br>’);

document.write(‘PHONE: <span class=”phonetitle”>(555) 555-5555<BR></span>’);

//document.write(‘<br>’);

document.write(‘EMAIL: <A HREF=”mailto:yourown@emailaddress.com” class=”link”>yourown@emailaddress.com</a><br>’);

//  End –>

Name the text file “phone.js” and save it in the same folder as the file containing the first code.

Now, your email isn’t underlying text that’s easily found by scammers and spammers, it’s buried in code. The downside is that anyone who’s not running javascript can’t see your content – rare, but possible.

Caveat: If your website is hosted on WordPress.com, they don’t allow javascript, so this code won’t work for your site.

(code snippet credit allwebcodesign.com)

wordpress: where can I find the post id?

When I’ve used the [display post] feature of wordpress, I sometimes need to find an id number for a particular post. There are two quick, easy ways to find the post id:

1. If you’re logged into your WordPress dashboard, click Posts > All Posts. Find the post you need and hover or roll your mouse over the title. The post id number will appear in the progress bar in the bottom left of the browser.

wordpress-post-id-hover-over-post-title

2. If you are editing a post, it’s displayed in the URL.

wordpress-post-id-in-edit-post

Hope this was helpful!

html: prevent line break after text link

preventlinebreakafterlinkwith_inlineThe problem:
Creating a text link seemingly inserts a line break and causes the text following the link to wrap to the next line. Notice the second paragraph is not a link – and it doesn’t wrap.

This is what the original code looks like:
preventlinebreakafterlinkwith_inline_codebefore

To prevent the text from wrapping/inserting a line break, add an inline property to your anchor tag.

Here’s what the inline property looks like:
preventlinebreakafterlinkwith_inline_codeafter

preventlinebreakafterlinkwith_inline_finalAnd here’s the result:
I know the font size of the link is slightly larger than the paragraph text. I’ll be fixing that next.

html lists: indent spacing and change bullet styles

Working on my website recently and created a multi-level unordered list. The spacing of the second level indent was much more than I needed and I wasn’t loving the fact that the bullets were the same for both levels.

I found code to solve both those problems, so as usual, I’m posting it here for my future reference and, hopefully, to help someone else looking to solve the same problems.

I changed the second level bullet style to square and reduced the second level indent to 15px. Here’s a screen shot of my final list, followed by the code snippets I used:

Continue reading “html lists: indent spacing and change bullet styles”

prevent editing in a Section of a MS Word template/document

Occasionally, I’ve needed to protect a portion of a Word template from accidental editing. There are many reasons to do this, but one example – the one I’ll be using in this particular #pragmaticcomputertip – is to protect the content and formatting of what I call “faux” letterhead. (Note: This tip applies to MS Word 2007 and later.)

Click HERE to read the previous #pragmaticcopmutertip about creating faux letterhead. After finalizing, it’s a good idea to to be protect that section of the form against accidental editing. Here’s how that’s done:

Continue reading “prevent editing in a Section of a MS Word template/document”

free downloadable Letterhead and Memo icons

After decades of allowing users to draw and edit tiny little toolbar icons using the built in icon editor of WordPerfect, the latest release – WordPerfect X7 – has replaced the “edit” button with an “import” button.

it’s a sad click-and-drag coloring day.

BUT. If you still have an older version of Wordperfect, don’t uninstall it! You can create and edit icons for import in WPx7.

Just create your masterpiece as usual, and then
1. Click the Copy button at the bottom of the WordPerfect icon editor
2. Open the Paint program that comes pre-installed on every Windows machine
3. Paste (CTRL+V for you keyboarders out there)
4. Click “Crop” in the toolbar (the pasted image should already be selected after pasting) and
5. Save the icon with the .png extension.

Then when you see that “import” button as you customize your WordPerfect x7 toolbar, you can import your custom creation. The image should be a 16 x 16 pixel .png image and icons created with previous versions of WordPerfect are exactly the right size.

Two icons that I used regularly over the years were for Letterhead forms and Internal Memo forms. Here are a few in different colors. Just right click to save the image.

iconlhblack

iconlhblue

iconlhgreen

iconlhorange

iconlhpink

iconlhpurple

iconlhred

Save

iconimemoblack

iconimemoblue

iconimemogreen

iconimemoorange

iconimemopink

iconimemopurple

iconimemored

send someone a text via email.

Did you know you can send text messages from any email program to a cell phone? For example, to email a text message to someone who uses AT&T, you would address the email like this: 10digitcellnumber@txt.att.net

However, when sending text messages via email, follow a few best practices:

1. Keep the message to just text (no images or attachments).
2. Keep the text plain (no text formatting).
3. Keep these messages short. If you send a large message, it will be broken up into multiple smaller 140 or 160 character messages. #annoying
Continue reading “send someone a text via email.”